Canceled Stale-Dated Checks Johnson County Kansas

stale dated checks

When an employee turns in a stale-dated check which needs to be reissued, it will be verified, logged, and turned over to bank reconciliation, who will reissue the check. Banks don’t have to accept checks that are more than 6 months (180 days) old. That’s according to the Uniform Commercial Code (UCC), a set of laws governing commercial exchanges, including checks. We do not include the universe of companies or financial offers that may be available to you.

  • The best bet is to deposit or cash the check before the expiration date.
  • For those amounts credited in a prior fiscal year, the claim schedule shall be filed against the prior year escheat revenue account.
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  • This article is part of our free series on sending money, including the ultimate guide to bank checks, which you can access here.
  • And, if the cheque doesn’t go through because you have insufficient funds, you might have to pay extra interest or a chargeback fee.

When a check is stale-dated, the recipient of the check will need to inform the issuer of the check and request that they provide them with a new check for the payment. Of course, depending on the situation, purpose of payment, and circumstances surrounding not processing the check in a timely manner, this may be easier than in other instances. If a live check was issued, write a letter to the vendor stating that the check (indicate check number, date and amount) has not cleared the bank. If the vendor responds, you can move forward with a replacement check and voiding the outstanding check.

Financial Management and Administration

Please note that it’s always possible that Western Union or U.S.P.S. have changed their rules. Contact the issuer of your money order to find out if they have an expiration date or charge fees against old money orders. After that time, they become “stale-dated” (no longer negotiable) and move from the payroll bank account to the State of California-mandated escheat account. If you need a stale-dated check reissued, contact your department’s payroll coordinator. The IRS needs to reissue the check if it has been sitting around for longer than a year. While we adhere to strict editorial integrity, this post may contain references to products from our partners.

Businesses have so many checks flowing through them that depositing a check after this date may cause it to bounce. It could also cause problems with things like the balance sheet and cash flow statement. A typical penalty assessed to the business owner would be a percentage of the property’s value and interest based on the delinquency of filing with the state. In some cases, if your bank was negligent – e.g., your bank failed to perform due diligence in verifying the check, then you could request to be compensated for any losses or damages. These problems can persist, as plan sponsors will often have incorrect address information, and neither alternate payees or beneficiaries can be found.

How long does it take for a check to clear?

Please email if you have an uncashed check that is older than two years. Cheques are considered stale-dated after six months, unless it is a certified cheque. A stale-dated cheque means that the item is old, and not necessarily invalid. Financial institutions may still honour these items, but there is no obligation to do so. Government of Canada cheques, money orders and bank drafts do not ‘stale-date’. Three parties are involved in administration of the unclaimed property provisions.

stale dated checks

And as mentioned, a cheque gets considered stale-dated after six months. However, this isn’t the case if it’s a certified cheque or a Government of Canada cheque. And, if the cheque doesn’t go through because you have insufficient funds, you might have to pay extra interest or a chargeback fee. It might be worth checking with your bank or financial institution to get a better sense as to the fees you could get charged. The most important thing when issuing a cheque is to make sure there are enough funds in your bank account to cover the amount. Your financial institution will most likely charge a non-sufficient funds fee if you don’t have enough funds in your account.

Stale-dated Paychecks

Even if the payee never cashes the stale check, this doesn’t mean that your business receives extra cash. That said, it’s important to point out that stale dated checks are not the same as voided checks, which will have the word stale dated checks “VOID” written across the face. Instead, stale-dated checks are the same as unclaimed checks and dormant checks. If your paycheck becomes damaged or is too old to cash, (older than 180 days), the Payroll Office will replace it.

Another thing you can do to prevent a stale check from clearing is to freeze your account. Typically accounts are frozen if checks have been stolen or there is other possible fraudulent activity, but you can request to have your account frozen. However, it’s up to the bank’s discretion if it will allow a stale check to be processed. It’s best to confirm with your bank before you attempt to deposit a stale check.

Cashing a check promptly ensures that you can access the funds without issues, such as the check bouncing or having it go stale. If you ever come across an old check, the best option might be to contact the issuing bank or the check’s issuer to determine its current status. Be considerate — call or text the payer to let them know your intent. Make sure to also double-check that they haven’t switched financial institutions or opened a new account.

While a stale-dated check is not necessarily invalid, banks may deem it an “irregular” bill of exchange and refuse to honor it. At this point, the only way to process the payment is if the drawer — otherwise known as the check writer or issuer — changes the date on a replacement check or issues a new check. Most would simply consider voiding the check and making the funds available for use. Verify the bank’s policies and procedures to see if they provide a remedy or a reimbursement for lost funds or fees you may have incurred because your bank accepted a stale check. Most personal checks have a maximum time-frame that they can be presented to a bank before they become stale, which is usually 180 days (6 months) from the date on the check. In the case of the University, most unclaimed property is uncashed checks issued by various departments.

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